Policy Management solution is designed to manage the entire policy lifecycle, from version controlled Policy development, consistent creation, and internal review/ approval to automated communication and knowledge assessment – with escalation, full audit and reporting available at every stage of policy life cycle.
ReviewReview through email, respond with comments. Suggest & Track amendments
PublishDisseminate the Policy through integration in HR system
AssessmentEmployees & stakeholder can read policies & complete assesment with storage in personal library
CertificationAutomated knowledge assesments can be attached & online certificate can be generate
Report/AuditAudit trail for actions by each employees can be tracked for policy acceptance & knowledge management
Send notifications and optional quizzes to employees when a policy is launched
Customize the work flow for creation & review of any policy
Full text search and documents tags enables your employees to find the documents relevant to them
Restrict policy documents to only people who need t have access to them
Get an acknowledgment from employees on reading and understanding of critical policies
Notify the Policy manager upon its renewal/ revisions/ review / expiration
Test employees understanding on all or any of the policy by custom quizzes
Track status of Policies (Renewal / Review / Expired) and employee’s status on acknowledgment.
Be notified when you have a task to complete for a policy or when a policy has been updated.
save time with our road tested policy templates and never write another policy from scratch again.
Policies are created by using writing and approval workflows.
Manage user & document specific access.
Satisfy audit requirements with one click reporting and employee action logs.
It saves historical copy of each document every time a critical action is taken on it.
Easily assign policies to individual employee or group for sign-off & follow-up for overdue assignments.
Be audit ready and stop tireless administration of policies
It integrates with your Company directory so that employees can use existing login credentials.
my-Policies gives employees and policy owners the opportunity to share feedback and respond accordingly.
The simplistic user interface enables employees to take advantage of my-Policies with minimal training.
Create PDF policy handbook for employees that still prefer a hardcopy to digital.
Auto-publish and distribute policies and procedures in a centralized location for quick and easy search.
Stop chasing and storing stacks of paper signatures and start leveraging digital sign-offs.
CREATE YOUR POLICIES IN A SMARTER PLATFORM
Identify the need and develop the Policy within the system by using the Standard template uploaded in the system.
PUBLISHING POLICIES MADE EASY
Integration with Active Directory/HR systems makes it simple to notify targeted individuals, departments, groups or regions by email that a Policy requires their attention. The email contains a URL which automatically takes them to their personal my-Policies Inbox.
AUDIT AND TRACK EVERY ACTION
Audit trails ensure that every action or inaction is recorded. In addition, exception reports quickly pinpoint users that have not yet accepted a Policy or taken a knowledge assessment so that remedial action may be taken.